Email isn’t going anywhere. In fact, when you stop and think about it, there are very few business interactions and transactions that don’t involve email communication at some level. Whether you’re communicating internally or externally, one thing remains constant – you should NEVER assume emails are safe without first going through a series of precautions. At first glance, it may seem that implementing email security measures will be a burden on your resources, but rest assured, it is far less costly to take the right preventative measures on the front end than it is to deal with the ramifications of an email breach.
Here are a few best practices to enhance email security
- Consider encrypted emails for highly sensitive information. The use of secure server email can make communication slightly more complicated, as it requires you to ensure the recipients of your emails have the proper software to decrypt your messages, but almost guarantees that the contents of your email will remain secure throughout the sending process. There are a variety of reliably secure email providers on the market today, and the team at ATB can help you select the service that is best for your specific needs.
- Protect your business from spam, phishing, and malware. This means not only installing robust anti-spam and anti-virus programs for incoming email but also may include software that scans outgoing emails for potentially harmful content.
- Block large email attachments from coming or going through your email server. Instead, encourage employees, clients, and vendors to share large files using a cloud-based service such as Dropbox or Google Drive.
- And last, but certainly not least, train your employees on email security protocols. This is one of the simplest ways to prevent email-related cyberattacks, yet it is also one area where many small and medium-sized businesses are lacking. Establish an email policy and offer ongoing training such that employees remain vigilant over time.
Still unsure what your business needs to do to secure your company’s email? Contact the team at ATB – our IT experts look forward to providing you with a free email security system consultation.